Instructions for Presenters


Paper Presentation

Paper/Panel presentations usually come with a Power Point presentation. The speakers are entirely responsible for the presentation content (order, graphics etc…). Each speaker should also make sure that the room and time of her/his session has not changed. Please kindly double-check by consulting the final conference programme and onsite communication.

Language and Timing

Presentations and questions must be delivered in English, as English is the official language of the conference. Usually, a panel consists of 5 presentations and all parallel panels last 1 hour and 30 minutes. In panels with 5 presentations, each presenter will have 15 minutes at most. After the presentations, presenters and audience can discuss for 15 minutes. Timing is crucial at the ECREA 2018 conference and so we kindly ask you not to go beyond your time limit

Presentation Format

Please make sure your presentation is in a commonly used and compatible format. Prepare your presentation prefera- bly using PowerPoint version 2016, 2013 or 2010 (although versions 2007/2003 are also supported).

If you want to add audio-visual materials to your presentation, this is the comprehensive list of formats that are supported at ECREA2018:

  • Presentation: PPT, PPA, PPTA, PPTX, PDF
  • Video: AVI, MPG, MKV, MOV, MP4, WMV
  • Audio: WMA, MP3, WAV
  • Pictures: JPG, GIF, BMP, TIF

Uploading your Presentation

Your presentation must be handed over to the ECREA 2018 staff on a USB stick in the Upload Centre. The Upload Centre is located in room F of Palazzo dei Congressi, the main conference building (see map on p. 16). Your presentation must be uploaded as early in advance as possible but AT THE LATEST TWO HOURS BEFORE the beginning of your session. Presentations scheduled in early morning sessions (starting at 9 am) should be uploaded the evening before.

Technicians will help you with uploading your presentation in the onsite presentation system with any modifications needed.

All presentations uploaded to the onsite presentation system will be automatically distributed to the room in which the presentation is taking place. Consequently, once uploaded to the presentation system, presenters will access their presentation directly through the laptop placed in the session room.

Upload centre opening hours 
Wednesday, 31 October 201812:00 - 20:30
Thursday, 1 November 201807:30 - 18:00
Friday, 2 November 201808:00 - 19:30
Saturday, 3 November 201808:00 - 16:00

In the Lecture Room

Once you enter the lecture room in which your presentation will take place, you will find your presentation already ready on the presentation screen. In every lecture room, there will be an assistant showing you how to operate your presentation, remote control, etc.

Please, do not come at the last minute with your own laptop. You will not be able to connect it. As mentioned, all the presentations must be uploaded in the Upload Centre at least two hours in advance. All lecture rooms will be accessible 30 minutes before your session starts. If any problems occur, please refer to the conference staff present in each lecture room.